Automatic cleanup of user-created archive and export packages - 3900.34.0
Blackboard Learn SaaS, Learn 9.1 MH/SH
Original and Ultra Experience, Original and Ultra Course Views
Impact: Users with permission to create course packages (Administrators; in some cases, instructors, course builders, and other privileged users)
Export and archive packages within a course will now have auto-delete settings. This automatic cleanup enables institutions to reduce storage space used. The auto-cleanup also allows administrators to control storage growth. This also saves time and reduces frustration for administrators.
In the past, all packages remained in the course until the deletion of the packages or the course. The retention of the course packages resulted in extensive storage usage.
Existing user-generated course packages will be set to expire in 90 days from the 3900.34 upgrade. This gives more time to copy packages to external storage if needed. In the course package list view, the expiry date for these packages will reflect a 90-day expiry. Packages are deleted on the expiry day.
Course packages created after the upgrade to 3900.34 will expire and auto-delete 30 days after the creation date.
We will notify users of this behavior in three ways:
- When creating the package, the interface informs the user of this time constraint.
- The notification that a package is ready to download informs the user of the time constraint.
- In the course package list view for the course, the removal date displays for each package.
This improvement does not change the way administrators delete courses. These changes only apply to the export/archive packages stored within the course. There are no changes to the behavior of automatic archive creation or deletion.
For Administrators: Please leverage your own communication channels to reinforce this change to affected users.