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Editing and Managing Course Areas and Content

Last Modified
11:24, 24 Jan 2014

After you build course areas, such as content areas, learning modules, lesson plans, and folders, you create content within them. You edit and manage all of the items and course areas, except content areas, in the same way. When you access an item's contextual menu, you can change settings, modify availability, create metadata, and turn on options such as review status, adaptive release, and statistics tracking. You can also copy, move, and delete content. You can drag content to new positions in the page and hide content details to save screen space.

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  1. Access an item's contextual menu for a list of options. You can change settings, modify availability, create metadata, and turn on options such as review status, adaptive release, and statistics tracking. You can also copy, move, and delete content. If the option does not appear, it is not available for that content type.
  2. Use the drag-and-drop function to reorder links in the course area.
  3. Alternatively, use the keyboard accessible reordering tool on the action bar to reorder the links.
  4. Click Hide Details to collapse the description and save screen space. Click it again to expand the description. In a course area with several items and descriptions, you have to scroll to see the entire page. A collapsed description remains collapsed even after logging out and logging in again.

    The student view of the course area is not affected. Students do not have the ability to collapse descriptions.

Reordering Content

Content appears in the order you added it, but you can change the order. Use the drag-and-drop function or the keyboard accessible reordering tool to rearrange content. Be sure Edit Mode is ON.

Reorder items using the drag-and-drop function—a double-tipped arrow or handle—to move them into place. Alternatively, reorder items using the keyboard accessible reordering tool on the action bar.

Drag-and-Drop Function

To move an item using the drag-and-drop function, press the arrows next to the item. The item is highlighted.

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Press and drag the item into the new location. The item is surrounded by dashes as you move it into its new spot.

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Release the item to place it in its new location.

Keyboard Accessible Reordering

Alternatively, you can use an accessible tool to reorder items.

  1. In Edit Mode, in the content area, click the keyboard accessible reordering tool on the action bar.
  2. In the Reorder: Content box, click an item in the list to select it.
  3. Use the up and down arrows below the title box to adjust the order.

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  4. Click Submit. A pop-up box states: Items have been reordered.
  5. Click OK.

How to Edit Course Areas and Content Items

To change the name, description, appearance, options, or availability for a folder, learning module, lesson plan, or content item, you need to edit the item.

You edit content areas with a different method. To learn more, see Managing Content Area Links.

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.

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  3. Select Edit.
  4. On the Edit page, make changes to the title, description, file attachments, options, or settings. For example, to make an item unavailable to students, select No for Permit Users to View this Content. Options vary depending on the item type.
  5. Click Submit.

Alternatively, while viewing a content area, learning module, lesson plan, or folder, access the contextual menu at the top of page next to the course area's title.

How to Make Content Unavailable

You can edit an item’s settings to make it unavailable to students or to apply date and time restrictions to control when it appears. You can also apply adaptive release to an item to control which users can access it and when they can access it.

Availability of items is set on an item-by-item basis. You can make entire course areas unavailable. For example, if you edit a learning module, lesson plan, or folder and select No for Permit Users to View this Content, the course area is no longer visible to users. This means that all items within the unavailable course area are also unavailable to users, regardless of their individual availability settings. Therefore, the display of an item to users is contingent upon the availability of its parent folder.

Items in an unavailable course area are not visible to users in that location. However, users are able to access those items if additional links to them exist in different course areas. For example, if you have an available URL in course area A that you copied to course area B, the link exists in both locations. If you make course area A unavailable, users can still access the URL in course area B. Links to tools behave in the same way. If you link to a discussion forum in course area A and make course area A unavailable, users can still access the discussion forum by going directly to the discussion board by using a link in a different course area or the course menu.

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.
  3. Select Edit and change the setting for Permit Users to View this Content to No to make the item unavailable. Alternatively, Select Date and Time Restrictions to set items to display on a specific date and time and to stop displaying on a specific date and time.

    -OR-

    Select Adaptive Release and set criteria that must be met for the item to be released to users. To learn more, see Controlling the Release of Content.

  4. Click Submit.

You make content areas unavailable in a different way than other course areas. On the course menu, access the content area's contextual menu and select Hide Link.

How to Copy and Move Course Areas

You can copy and move course areas such as folders, learning modules, and lesson plans from one area or course to another area or course. If copying or moving between courses, you must be enrolled in both courses.

  • Copying a course area does not remove it from the original location in your course.
  • Moving a course area removes it from its original location in your course.

You use a different method to copy content areas. To learn how to copy, see Copying Courses.

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.
  3. Select Copy or Move.
  4. On the Copy page or Move page, select the Destination Course from the drop-down list. The default setting is the current course. Only courses where you have a role permitting content copying appear in the list.
  5. Click Browse to select the Destination Folder. For copying only, select Yes or No for Create links for items which cannot be copied.
    • If a course area contains items that you cannot copy, such as a test, survey, or assignment, a link is created to it instead. After the copy action is complete, a message appears: "Some items copied. The following items were created as links." The specific items are listed.
    • If a course area contains items that you cannot move to another course, such as a test, a message appears: "The move operation has completed but the following items could not be successfully moved." The specific items are listed.
  6. Click Submit.

A copied course area is not removed from the original location in your course. A moved course area is removed from its original location.

How to Copy and Move Content Items

You can copy and move content to organize and rearrange your course material. For example, if your course area contains a large number of items, organize them with folders to help users navigate your content. If you create folders after you create content items, you can move items to the new folders.

See the preceding section to learn about copying and moving content areas, learning modules, lesson plans, and folders.

Some content items have copy and move restrictions. For example, you can only copy and move a course link to another area within the same course. You cannot copy assignments, tests, and surveys, but you can move them within the same course.

  • Copying content does not delete it from the original location in your course.
  • Moving content removes it from its original location in your course.

For items that you cannot copy, such as a test, survey, or assignment, the copy option does not appear in the item’s contextual menu.

If a course area contains items that you cannot move to another course, such as a test, the option to move it to another course does not appear on the Move page.

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.
  3. Select Copy or Move. If Copy or Move is not available for the item, it does not appear in the contextual menu.
  4. On the Copy page or Move page, select the Destination Course from the drop-down list. The default setting is the current course. Only courses where you have a role permitting content copying appear in the list. For items that you cannot move out of the current course, Destination Course is already listed as the current course and the drop-down list does not appear.
  5. Click Browse to select the Destination Folder.
  6. Click Submit.

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A copied content item is not removed from the original location in your course. A moved content item is removed from its original location.

About Deleting Items

You delete folders, learning modules, lesson plans, and content items in the same way. Be aware that sometimes this means the content is permanently removed from the system.

Deleting a course area, such as a content area, learning module, lesson plan, or folder permanently removes that container. For example, deleting a learning module permanently removes the learning module container as well as its table of contents.

Items within the container may not be permanently deleted, depending on the item type:

  • Files that you added to a course area from Course Files remain in Course Files and are not deleted from the system.
  • Any files uploaded from your computer to the course area are automatically stored in Course Files. You can link to them again.
  • Items you created within a course area by pointing to Build Content are permanently deleted.
  • Test or survey links are deleted, but the test or survey remains available in the test tool. You can link to them in a course area again.
  • For assignments, a Delete Confirmation page appears allowing you to decide what to delete: the assignment, submissions, and the Grade Center column.
  • Links to tools, such as the discussion board, blogs, wikis, or journals are deleted, but the tools themselves are not deleted.
  • Links to assigned textbooks are permanently deleted.

How to Delete Course Areas and Content Items

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.
  3. Select Delete.
  4. Click OK to confirm the deletion. This action is final.

    You can make a course area or item unavailable instead of deleting it. If a course area has items that will be permanently deleted that you want to retain, consider moving them to a different course area that is not available to students before deleting the course area.

About Metadata

Metadata stores information about a content item, including bibliographic, lifecycle, and copyright information. Metadata allows content to be imported from and exported to other applications that use IMS (Instructional Management Systems) standards, creating interoperability for learning content.

You cannot track or report on the information provided in metadata. You can view it on the Content Metadata page and use as reference information for the content item. You can edit metadata for a content item.

Your institution controls whether this tool is available.

You can add four types of metadata to an item:

  • General Information: Includes the title, catalog entry, source, entry, language, and a description of an item.
  • Lifecycle Information: Includes the creation date and time, contributors, name and role of author or editor, organization, and date of latest changes or updates.
  • Technical Information: Includes the format of a content item and its location.
  • Rights Management Information: Displays copyright restrictions and a description of any conditions on item usage.

How to Create Metadata for an Item

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.
  3. Select Metadata.
  4. On the Course Item Metadata page, type a New Catalog Entry.
    • Type a Source: The name of the catalog or source of the content.
    • Type an Entry: The number or version of the catalog.
    • Click Add Catalog Entry to implement your changes.
    • Click Mark for Removal to delete the catalog entry.
  5. Select a Language from the drop-down list to indicate the language used in the content item.
  6. Type a Description.
  7. Type information for a New Contributor. List the name, role, organization, and date a person contributed to this content item. Click Add Contributor. The contributor information is now listed. Click Mark for Removal to remove a contributor when you submit the page.
  8. Select the Resource Format from the drop-down list.
  9. In the Rights Management Information section, click Yes for Free Resource to indicate that the content was free. For Copyright/Restriction, indicate whether or not the content is copyrighted or has restrictions for use. Use the Description box to comment on conditions for use of this item.
  10. Click Submit.

When you attach items from the Content Collection to your course, you can select associated metadata from the Content Collection to display with the linked item in the course area. You cannot modify the Content Collection metadata.

How to Enable Statistics Tracking and View Statistics Reports

Item statistics provide you detailed usage information about your content, such as how many times users viewed an item and when it was accessed. You can enable statistics tracking at any time, and begin collecting data from that moment on. If users access an item before you enable statistics tracking, their access is not recorded.

If users are unenrolled, their data is deleted from all course statistics. To retain their statistics, change their availability to No rather than unenrolling them.

Statistics tracking is a type of course report for individual content items. To obtain course reports on overall user activity as well as activity in content areas, forums, and groups, go to the Control Panel, expand the Evaluation section, and select Course Reports.

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.
  3. Select Statistics Tracking.
  4. Select On to enable statistics tracking for the item.
  5. Click Submit. In the course area, Enabled: Statistics Tracking appears following the item name.

Watch a Tutorial

Double-click the video to enlarge the viewing area.

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Viewing Statistics Reports

The report displays three sections of data:

  • Access by Date
  • Access by Hour of the Day
  • Access by Day of the Week

The Access by Date section displays information for all enrolled users. Access information for system guests and unenrolled users (previously enrolled users who were deleted from your course) is displayed under the guest user. Observer access to content items is not tracked.

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.
  3. Select View Statistics Report. This link does not appear if you did not enable statistics tracking for the content item.
  4. On the Course Reports page, access the contextual menu for Content Usage Statistics and select Run.
  5. On the Run Reports page, select a format for the generated report from the drop-down list.
  6. Type dates in the Select a Start Date and Select an End Date boxes or use the pop-up Date Selection Calendar to select dates.
  7. If you do not select users, the report automatically runs using all users. Alternatively, you can specify users in the Select Users list. For Windows, to select multiple users in a list, press the SHIFT key and click the first and last users. To select users out of sequence, press the CTRL key and click each user needed. For Macs, press the COMMAND key instead of the CTRL key.

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  8. Click Submit to run the report.
  9. On the Successful Run: Content Usage Statistics page, click Download Report to view the results. Depending on the format you selected, you may be prompted by your browser to open or save the file. Use your browser’s print function to print the report. Alternatively, click Run a New Report to change the parameters for the report and run it again.

How to Enable Review Status

When you enable review status for an item, you can check who has reviewed the item, and you can use review status as adaptive release criteria. Students can use review status to keep track of their progress, especially if students review content in a non-linear fashion.

For students, a Mark Reviewed link appears with the item in the course area. After reviewing the item, users click the link to mark it Reviewed. You can check the item's review status on the User Progress page.

If you or your institution disables the review status tool, the Mark Reviewed links for all affected items are no longer shown. If review status is enabled again, the links reappear and any data associated with review status, such as an individual’s progress, is restored.

Your institution controls whether this tool is available.

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.
  3. Select Set Review Status.
  4. On the Review Status page, select Enable. To turn off review status, select Disable.
  5. Click Submit. In your view, Enabled: Review appears following the content item’s title.

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Review status settings and information are included during a full course copy with users and during archive and restore operations. Review status settings and information are not saved during a copy of course materials into a new course or existing course or for exporting and importing.

How to Check User Progress

You can check whether students can access your content items. If you made a content item unavailable, the User Progress page indicates that the item is not visible to users. The User Progress page also lists adaptive release rules that affect the visibility of an item. If you enable review status for an item, you can check which students have reviewed it and when.

Your institution controls whether the adaptive release and review status tools are available.

  1. Change Edit Mode to ON.
  2. Access an item's contextual menu.
  3. Select User Progress.
  4. On the User Progress page, sort a column by clicking its title. For example, you can sort the Reviewed column to see who has not reviewed the item.
  5. When you finish the review, use the orientation bar to navigate to a previous page.

The User Progress Page

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An open eye icon in the Visibility column indicates the item is visible to users. An eye with a slash icon indicates the item is not visible to users because of an adaptive release rule or the item’s availability settings.

A check mark in the Reviewed column indicates the item has been reviewed and the student has clicked the item’s Mark Reviewed link. A circle with no check mark indicates the item has not been reviewed.

How to Check User Progress From the Performance Dashboard

Review status is also available on the Performance Dashboard. To learn more, see Using the Performance Dashboard.

  1. On the Control Panel, expand the Evaluation section and select Performance Dashboard.
  2. For a user, click the number in the Review Status column. The Review Status page displays.
  3. Alternatively, click the adaptive release icon for any user to open a course map that shows which course content is available to that user as well as which items have been reviewed.

video  Turning On Statistics Tracking for an Item (Flash video | 1m 28s)

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