An administrator may give you a link to join a session or to sign into the Collaborate Scheduler. This link gives you moderator privileges.

More on session roles

Open the link in your browser.

For the best Blackboard Collaborate experience with your screen reader use Firefox® and JAWS on a Windows® system. On a Mac® use Safar and VoiceOver.

After the page loads, join the session or log into the Scheduler.

Collaborate scheduler

When you first access Blackboard Collaborate you'll encounter an intuitive design for scheduling sessions in the Ultra experience and viewing recordings. We call this the Collaborate Scheduler.

The Collaborate scheduler is available in Blackboard Learn and LTI compliant LMS courses or directly from a web link. The Collaborate scheduler is not available in the Blackboard Open LMS Collaborate activity module.

Set the date for your session, the designated start and stop times, and then tell your student how to find it.

In the Scheduler, or sessions list, you'll find these things.

  • Course room: At the start of the page is a course room. The course room is an open session dedicated to your course.

    This is only available when you go to Collaborate from inside a course.

  • Create Session: Create new sessions. Sessions you create appear after the course room and Create Session button. 
  • Session options: Open the Session options menu to join, edit or delete the session. You can also copy a guest link and view reports for this session.
  • Menu: Open the menu to switch between a list of sessions and a list of session recordings.

Filter and search for sessions

You can filter the list of sessions that appear by all upcoming sessions, all previous sessions, and sessions in a date range. Use the filter to help you find the session you are looking for.

If you know the name of the session you are looking for, select Search Sessions and type the session name.

Join Sessions for Moderators

Join sessions

In Blackboard Collaborate Ultra a unique session link is generated to help each session identify you. Each link is associated with an individual session and a specific user in that session. This means that the link only works for you in that moment. You are not able to use the link to join session again or share your link with another user. Session links expire after 5 minutes.

If offered by your institution, you can use the telephony feature to communicate with other users. To learn more, see Join by Collaborate Teleconference.

  1. From the Scheduler, select the session you want to join.
  2. Select Join session.

Create sessions

Create Collaborate Sessions

From the Sessions list, select Create Session. Give the session a meaningful name. Make the intention of the session clear in the name.

Not sure where to find the Sessions list? Jump to Join Sessions and select your experience.

Event Details

The event needs some basic details before creating.

  • Set the date and time the session starts and ends. You can choose to keep a session open or repeat. You can also select if students can enter the session prior to the start time.

    Collaborate uses your computer’s local time zone for session start and end times.

  • Type a detailed description of the meeting. This helps students find the right session.

Session settings

Decide who can do what in your sessions.

  • Allow recording downloads from the Recordings page as well as on the recording play back page.
  • Show the profile pictures of moderators only.
  • Allow participants to use audio, video, chat, and the whiteboard editing tools.
  • Allow users to join the session using a telephone for their audio.

More on Session Settings

Add sessions to your course content

Add a link to the session in your course. Copy the guest link and paste it in a place that's easy for your students to find.

Group Sessions

Group sessions

Improve critical thinking, problem solving, adaptability, and communication with group sessions. There are different ways you can set up group sessions.

  • Breakout groups: Use breakout groups during a session for in the moment group collaboration.
  • Multiple sessions: Create multiple sessions. If you want to run multiple sessions at the same time for students to use as virtual study room, for example, you can create multiple sessions for the different groups to join.
  • Course group tool: If it's for long term group work, create groups in your course and give access to a Collaborate session.

Invite attendees

Invite Attendees to Your Sessions

Select a session to open the session details. The information you need to join or share the session is immediately after the session name. 

You can invite users two ways:

  • Send a public guest link
  • Send a personal invitation

You can't send invitations to sessions in a course. Everyone enrolled the course has access to the session. If you want to invite someone not in your course, send them a guest link.

Guest link

The guest link is a public link that can be used and shared by anyone who has it.

Guest access is on by default. Clear the Guest access check box to turn it off. This only turns the guest link off. You can still invite individual attendees.

Copy and send the copy of the guest link to your students, or other guests.

Session links can be long and break when sent. Use a URL shortening service, such as TinyURLTM or Bitly, to create a short alias for your session.

Everyone who joins from this link joins with the same guest role. Decide if guests join as a participant, presenter, or moderator.

Not sure of which permissions to grant someone? Don't worry. Permissions can also be set during your meeting.

Make sure you understand the different roles before making guests moderators. All moderators have complete control over the session.

More on roles and permissions

Personal invitation

If you’re not using Collaborate integrated with a Learning Management System (LMS), send personal invitations. 

You can't send invitations to sessions in a course. Send them a guest link instead.

If you invite someone as a moderator, they have complete control over the session. They also get the recording link emailed to them.

  1. Expand Invitations and select Invite attendee.
  2. Type the name and email of the attendee.
  3. Select the role you want to give them.

Collaborate emails the personal invitation with everything the attendee needs to join the session, including a unique session link only they can use. Make sure your session name clearly informs attendees what the session is for.

You can resend invitations, if an attendee didn’t get or lost the invitation. You can also delete invited attendees. This stops them from joining from their unique link. They can still join using a guest link.

You can't edit an invitation. If you need to change something like an email address in the invitation, delete the invitation and create a new one. 

If you want to send an invitation to a registered user, someone who has a user account on Collaborate, select Search registered users.

Collaborate emails the personal invitation with everything the attendee needs to join the session.

  • Session information
  • Unique session link to join
  • Guest link, if guest access is on
  • Dial-in information, if available