Connect live and in person with your students in your class.

Collaborate scheduler

When you first access Blackboard Collaborate you'll encounter an intuitive design for scheduling sessions in the Ultra experience and viewing recordings. We call this the Collaborate Scheduler.

The Collaborate scheduler is available in Blackboard Learn and LTI compliant LMS courses or directly from a web link. The Collaborate scheduler is not available in the Blackboard Open LMS Collaborate activity module.

Set the date for your session, the designated start and stop times, and then tell your student how to find it.

In the Scheduler, you'll find these things.

  • Course room: At the start of the page is a course room. The course room is an open session dedicated to your course.

    This is only available when you go to Collaborate from inside a course.

  • Create Session: Create new sessions. Sessions you create appear after the course room and Create Session button. 
  • Session options: Open the Session options menu to join, edit or delete the session. You can also copy a guest link and view reports for this session.
  • Menu: Open the menu to switch between a list of sessions and a list of session recordings.

Join Sessions for Moderators


Join sessions

In Blackboard Collaborate Ultra a unique session link is generated to help each session identify you. Each link is associated with an individual session and a specific user in that session. This means that the link only works for you in that moment. You are not able to use the link to join session again or share your link with another user. Session links expire after 5 minutes.

If offered by your institution, you can use the telephony feature to communicate with other users. To learn more, see Join by Collaborate Teleconference.

  1. From the Scheduler, select the session you want to join.
  2. Select Join session.

Not sure where to find Collaborate in your course? Ask your institution administrator to find out.


Course room

Course Room Overview

The course room is an open session dedicated to your course.

This makes it easier for you to use Collaborate with the Ultra experience in your courses. It also provides you and your students a convenient launch point for classes or impromptu meetings.

The course room is on by default but can be turned off. To learn more, see Turn off the course room.

Not sure where to find Blackboard Collaborate in your course? Jump to Join Sessions and select your LMS.

Select the session name or Session options menu to join the session. This opens a panel with the information to you need to join the session:

  • Join Session link associated with your account. Select this to open the session. Each link is unique to an individual session and a user in that session. This means that the link only works for you in that session. You are not able to use the link to join session again or share your link with another user. Session links expire after 5 minutes.
  • Dial in information, if available

Turn off the dedicated course room

If you don't want students to view or join the open course room session, you can turn it off.

  1. Open the More menu for the course room.
  2. Select Lock course room.

If you don't see or can't open the Course Room, your administrator has turned it off.

Collaborate Course Room FAQs


Can my students use the room without me?

Yes, the room is on until you turn it off. To learn more, see Turn off the course room.


Why create new sessions if I have a course room?

There are a number of reasons you may want to create scheduled sessions when you have a course room. Two examples are:

  • Supervised sessions: When the course room is unlocked anyone can join the session at any time. Instructors don't have to be present for students to join the session. If you don't want students to join a session unsupervised, lock the course room and create scheduled sessions.
  • Multiple sessions at once: If you want to run multiple sessions at the same time for students to use as virtual study room, for example, you can create multiple sessions for the different groups to join.

Create sessions

Create Collaborate Sessions

From the Sessions list, select Create Session. Give the session a name.

Not sure where to find the Sessions list? Jump to Join Sessions and select your experience.

Event Details

The event needs some basic details before creating.

  • Set the date and time the session starts and ends. You can choose to keep a session open or repeat. You can also select if students can enter the session prior to the start time.

    Collaborate uses your computer’s local time zone for session start and end times.

  • Type a detailed description of the meeting. This helps students find the right session.

If you expect over 250 attendees in your session, you must submit a large session request to the Collaborate support team on Behind the Blackboard. Submit the request BEFORE the session begins.


Session settings

Decide who can do what in your sessions.

  • Allow recording downloads from the Recordings page as well as on the recording play back page.
  • Show the profile pictures of moderators only.
  • Allow participants to use audio, video, chat, and the whiteboard editing tools.
  • Allow users to join the session using a telephone for their audio.

More on Session Settings


Add sessions to your course content

Add a link to the session in your course. Copy the guest link and paste it in a place that's easy for your students to find.

Group Sessions


Group sessions

Improve critical thinking, problem solving, adaptability, and communication with group sessions. There are different ways you can set up group sessions.

  • Breakout groups: Use breakout groups during a session for in the moment group collaboration.
  • Multiple sessions: Create multiple sessions. If you want to run multiple sessions at the same time for students to use as virtual study room, for example, you can create multiple sessions for the different groups to join.
  • Course group tool: If it's for long term group work, create groups in your course and give access to a Collaborate session.

Invite attendees

Invite Attendees to Your Sessions

Select a session to open the session details. The information you need to join or share the session is immediately after the session name. 

You can invite users two ways:

  • Send a public guest link
  • Send a personal invitation

Guest link

The guest link is a public link that can be used and shared by anyone who has it.

Guest access is on by default. Clear the Guest access check box to turn it off.  This only turns the guest link off. You can still invite individual attendees.

Copy and send the copy of the guest link to your students, or other guests.

Session links can be long and break when sent. Use a URL shortening service, such as TinyURLTM, to create a short alias for your session.

Everyone who joins from this link joins with the same guest role. Decide if guests join as a participant, presenter, or moderator. Not sure of which permissions to grant someone? Don't worry. Permissions can also be set during your meeting.

More on roles and permissions


Personal invitation

If you want to invite extra moderators and leave guests as participants, send your moderators personal invitations.

  1. Expand Invitations and select Invite attendee.
  2. Type the name and email of the attendee.
  3. Select the role you want to give them.

Collaborate emails the personal invitation with everything the attendee needs to join the session, including a unique session link only they can use.

You can resend invitations, if an attendee didn’t get or lost the invitation. You can also delete invited attendees. This stops them from joining from their unique link. They can still join using the guest link.

If you want to send an invitation to a registered user, someone who has a user account on Collaborate, select Search registered users.

Collaborate emails the personal invitation with everything the attendee needs to join the session.

  • Session information
  • Unique session link to join
  • Guest link, if guest access is on
  • Dial-in information, if available