Grades Journey: Prevent manual extraction of unapproved grades – 4000.6

Impact: Instructors
Updated Help Topic: Configure the Approval Workflow
Idea Exchange ID: Not applicable

Graders now get an error message when they try to manually extract grades that are not in the Approved status. This feature prevents graders from sending unapproved grades to the student information system.

Instructors

Image 1: An error message appears when a grader tries to extract grades that have not been approved.

An error message window which reads "Extract Grades Error The grades cannot be extracted unless they are in the Approved status." There is an OK button at the bottom right of the window.

Administrators

Availability: Available for all Original and Ultra courses.

Activation: This feature requires a Grades Journey license.

Configuration: This feature is off by default. From the Admin Panel, choose Platform Extensions and edit the Grade Export v2 settings. Select Configure for the Approval Workflow. Select Only allow extract for approved grades? in the Grade Approval and Transfer Settings section. 

Return to January 2026 – 4000.6.0 Release description