Grades Journey Release 2.14
Release to Production starts March 25, 2025 and will continue for a couple of days while all regions are covered.
Approval History available to administrators
Impact: Administrators
Updated Help Page: Admin Tools
Idea Exchange ID: Not applicable
Administrators now can use Show History in course level approval workflow. Selecting Show History provides administrators with a detailed history of all submission, approval, and extraction actions taken in a course, as well as determining the user who took each action. This history gives administrators the ability to follow up on any questions about actions taken during the approval process.
Image 1: In the approval workflow, a Show History button now appears for administrators for each course.
Administrators
Availability: Available for all Ultra and Original courses.
Activation: None needed.
Configuration: None needed.
Pagination added to the approval workflow
Impact: Instructors
Updated Help Page: Not applicable
Idea Exchange ID: Not applicable
The approval workflow pages are now paginated, limiting each page to ten items. This eliminates the need for scrolling through a long list to find the desired item. This improvement provides a more efficient experience for instructors.
Image 1: Page numbers appear at the bottom of the approval workflow pages, eliminating the need for excessive scrolling.
Administrators
Availability: Available for all Ultra and Original courses.
Activation: None needed.
Configuration: None needed.
Select items across pages added to the approval workflow
Impact: Instructors
Updated Help Page: Not applicable
Idea Exchange ID: Not applicable
Instructors now can select items across pages to the approval workflow. If an instructor checks the box to select all items, all items on the page are selected. Instructors can also select all items across pages. This feature increases instructor efficiency by allowing them to perform actions on all items returned in a search.
Image 1: Instructors now have the option to select multiple records across pages.
Administrators
Availability: Available for all Ultra and Original courses.
Activation: None needed.
Configuration: None needed.
Buttons that are not enabled no longer appear in the approval workflow
Impact: Instructors
Updated Help Page: Not applicable
Idea Exchange ID: Not applicable
Now, buttons that are not enabled in the Grade Export v2 administrator settings do not appear in the approval workflow. Previously, these buttons still showed in the UI as grayed-out options that were not actionable. This change provides a cleaner interface and prevents confusion for instructors.
Administrators
Availability: Available for all Ultra and Original courses.
Activation: None needed.
Configuration: None needed.
Column names changed on Grades Approval and Transfer screen
Impact: Instructors
Updated Help Page: Not applicable
Idea Exchange ID: Not applicable
We renamed two columns on the grade-level Approval and Transfer screen. Now, instructors can find the student's current grade in the Current Grade column. The Previously Approved Grade column provides the last grade that was approved for the student. Instructors can clearly identify how a student’s grade has changed since the last time grades were approved.
Instructors
Image 1: Columns are now titled Current Grade and Previously Approved Grade.
Administrators
Availability: Available for all Ultra and Original courses.
Activation: None needed.
Configuration: None needed.
Choose course roles in Platform Extensions Manager
Impact: Instructors
Updated Help Page: Not applicable
Idea Exchange ID: Not applicable
In addition to institution and system roles, administrators can now choose course roles for Grade Approver User access in the Platform Extensions Manager tool. This option gives administrators more granular control over what course roles can launch the Grade Approval and Transfer tool.
Image 1: Administrators can now choose course roles in addition to institution and system roles, for Grades Approver User access.
Administrators
Availability: Available for Ultra and Original courses.
Activation: None needed.
Configuration: None needed.