Gradebook
Hide unenrolled students from the gradebook – 3900.98
Blackboard Learn SaaS
Ultra Experience
Ultra Course View
Impact: Instructors
Related Topic: Ultra Gradebook and Course Settings
Students can change their course schedules at the beginning of a term or semester. Institution policy determines what happens when students change classes. At some institutions, when a student drops a class their enrollment (membership) record is set to unavailable. They display in the gradebook with a strikethrough on their avatar. The instructor's gradebook can become cluttered with students who aren’t actively enrolled in the class.
Using the new Students Visibility setting, instructors now have the option to hide or show unenrolled students.
The default option is to show these students.
You can access the Students Visibility setting from two locations:
- Course settings
- Gradebook settings
If you change the Students Visibility from Course settings, it will also change in Gradebook settings, and vice versa. Also, the selected visibility setting applies to all users teaching the course.
The Students Visibility setting affects these gradebook areas:
- Grades page
- Students page
- Calculation student list
- Gradable items student list
- Submission tab for an assessment
- Student Activity tab for an assessment
Image 1. Instructor view of the Gradebook settings panel showing the new Student Visibility option set to display students who no longer have access to the course
Image 2. Instructor view of the Gradebook settings panel showing the new Student Visibility option set to hide students who no longer have access to the course
Image 3. Instructor view of the Course settings area showing the new Student Visibility option
For administrators: This feature is available for all Ultra courses. There are no configurations needed.
Users and enrollment records set to the "disabled" state will continue to be hidden in all cases. A best practice for data integrations is to use the "disabled" record state when instructors no longer have any responsibility to manage those records or should not change data associated with those students. The "unavailable" record state still allows data access and grading activities—it’s most suitable when a student shouldn’t access the course any longer, but instructors are still responsible for reporting data for the student.