After you create a folder, you can change its settings. The Edit Settings page is also where to find detailed information about the folder, such as who created it, when it was created, and when it was last edited.
Edit folder properties
- In the Content Collection, go to the folder than contains the item.
- Select Edit Settings from the folder's menu.
- Choose the options as appropriate.
- Select Submit.
Available options
| Field | Description |
|---|---|
| Folder Information | |
| Folder Name | View or change the name of the folder. |
| Web Folder URL | The URL of the folder. This URL can only be accessed by users with an active user account and privileges to view the folder. |
| Permanent URL | The web link for this file that includes the unique, immutable identifier for it but not its location path. These persistent identifiers mean that links to Content Collection items don't break when they are moved. |
| Owner | Displays the username of the person responsible for the maintaining the folder and its contents. If this field displays SYSTEM, then this folder was created automatically. |
| Created By | Displays the username of the person who created the folder. |
| Created On | Displays the date and time the folder was created. |
| Last Edited By | Displays the username of the person who last made changes to the folder. |
| Last Edited | Displays the latest date and time that changes were made to the folder. |
| Quota Information | |
| Size | Displays the size of the folder in megabytes. |
| Quota in Megabytes | Enter a space quota for the folder in megabytes (MB). The space quota can not be larger than the quota for the folder in which the new folder will reside. For example, the quota for /courses/history/documents cannot be larger than the quota for /courses/history. |
| Available Quota | Displays the amount of available space for the parent folder. For example, for the folder /courses/history/documents, this field will show the space available for /courses/history. The quota for a folder cannot exceed the available space in the folder that will hold it. |
| Lock Options | |
| Lock | Select a lock for the folder from the following options:
A lock secures the folder itself (name and settings) from changes. Locking the folder and all its contents protects both the folder itself and the materials it contains. If a folder is locked, the user will be unable to edit items through the web folder, for example, copying an item directly into the web folder. On the Mac, a web folder is called a shared location. |
| Comment Options | |
| Comments | Select an option for handling comments:
|
| Version Options | |
| Versions | Select an option for handling versioning:
|
| Tracking Options | |
| Tracking | Select a tracking option for this folder:
|
| Alignments Options | |
| Alignments | Select an alignments option for this folder:
|
| Metadata Options | |
| Metadata | Select an option for handling metadata for this folder:
Metadata includes information about the files in this folder. Adding metadata to the files within this folder and all its sub-folders will overwrite any existing metadata. |
Lock a subfolder
Folders can contain files and subfolders. When choosing to lock or unlock a folder, remember that and items' permissions and locks are inherited from the parent folder. If the item's lock is changed, it may affect the parent folder's lock as well.
For example, unlocking a subfolder may change the lock type of the parent folder. If you change a subfolder lock to No Lock from Lock this folder and everything it contains, the parent folder will automatically also be set to No Lock. This happens even if the parent folder's setting was Lock this folder and everything it contains.
Similarly, subfolders should not be locked if a parent folder is already locked. This action will break the lock on the parent folder, and set it to No Lock, leaving the subfolder locked and the parent folder unlocked.
