Collaborate Session Roles

Attendees can be moderators, presenters, participants, and captioners in a session.

Curious who is who? Open the Attendees list to find out.

Session showing 4 video cards and attendees in Attendee list. Attendees are grouped as moderators, presenters, and participants.


Moderators have full control over all content being shared. They can make any attendee a presenter or a moderator. Moderators see hand raise notifications and can lower hands. They can remove attendees from a session, but they cannot remove other moderators. Moderators can set the session settings, including deciding what participants can and can't do. Moderators get email with links to their session recordings.

A Moderator label appears on the moderator's video. There is also a MOD label on the moderator when you type an attendee's name to mention them in chat. 

More on being a moderator

Moderator video cards have a moderator label. There is also a Mod label beside moderators when tagging someone in chat.


The presenter role is designed to allow students to present without giving them full moderator privileges. Presenters can upload, share, edit, and stop sharing content. They can also see hand raise notifications and can lower hands.

A Presenter label appears on the presenter's video.

More on presenting

Presenter video cards include a presenter label.


Participants can enable and disable notifications, such as when attendees enter and leave a session or when someone has posted something to the chat. Moderators decide if participants share audio and video, chat, and draw on the whiteboard or shared files.

More on being a participant

Participant video cards don't have a role label.


The captioner role is designed to provide an accessible learning experience for students who are deaf or hard of hearing, as well as for students whose native language is different from the moderator's. An attendee is assigned this role by a moderator. The captioner is given an area to type what is being said. Other participants can view what the captioner is typing in real time. You can have multiple captioners for multiple languages.

A CC label appears beside the captioner in the Attendees list.

More on being a captioner

Attendees who type captions don't have a label on their video card. There is a CC label next to the captionner in the Attendees list.

Attendees List in Collaborate

Where can I find attendees?

Open the Attendees list to view all attendees. Open the Collaborate panel and select Attendees.

Attendees list panel is open. Attendees are grouped as moderators, presenters, and participants.

At-a-glance you see:

  • The roles of each attendee. We've grouped attendees by roles to make it easier to see who can do what in the session.
  • Attendees with their hand raised. Those with their hand raised appear at the top of their role list.
  • Attendee status or feedback.
  • Attendees with their microphone turned on.

Browse through the list of attendees or open More options at the top of the panel and select Search. You can hide the Participants and Presenters lists.

Point to an attendee to view more information, such as their network connection. Moderators can select Attendee controls next to an attendee's name to promote them, mute them, or remove them.

If you are using keyboard navigation, press Tab from the top of the panel to find "Access list of attendees". "Access list of attendees" is not visible unless the focus is on it. Press Spacebar to activate it. Moderators can now use Tab to move through the controls for each attendee.

Keep the Attendees panel open at all times

You can leave the Attendees panel open all the time. Chat with others and see everyone in the session at the same time. You can tell who is away, has their microphone on or is having network connection trouble. All while chatting and participating in the session.

You need to detach the Attendees panel to keep it open. There are two ways to do this:

  1. Open the Collaborate panel. Drag-and-drop the Attendees icon to the main stage.
  2. Open the Collaborate panel and select Attendees. Select More options at the top of the panel. Select Detach Panel.
Shows the flow of detaching the Attendees list from the Collaborate panel.

The main stage adjusts so you can still see everything on it. Any video, content, whiteboard and application shared are moved to the left to make room for the panel. The Collaborate panel now has only Chat, Share Content, and My Settings tabs.

Close the panel any time. Select the Attendees panel and drag it back to the Collaborate panel. Or select More options at the top of the Attendees panel and select Merge Panel.

Attendees list more controls menu is open with the Find Attendee and Merge panel options.