Basic portfolios are managed from the My Portfolios page. All the options to manage a basic portfolio are accessed by opening the contextual menu for the portfolio. Portfolios can be edited during any time of the creation process.
Selecting Edit will open the main portfolio properties, such as the title, description, and style options.
Selecting Build will open the content options for adding more information to your portfolio. Options include Add Content, Add Link, and Create Item.
For more information about building a portfolio, see Creating Basic Portfolios
Comments are used to provide feedback from peers and instructors. The Comments page includes columns displaying the date posted, the author who posted the comment, and the comment text. The comment subject is displayed as a hyperlink, clicking the link will open the comment text below the subject. Comments can be sorted by clicking the column title link.
Any basic portfolio and its contents may be downloaded as a compressed zip file. The zip file contains the HTML pages and content items that make up the entire basic portfolio. This tool is useful for allowing users to archive older basic portfolios onto a personal computer, or for moving a basic portfolio to another basic portfolio system.
Basic portfolios must contain content to be downloaded. If a basic portfolio is empty, the link to download will not appear.
The portfolio is contained in a zip file. To view the portfolio, Windows users should double-click the zip file and select Extract. Macintosh users should double-click the zip file. Open the file named index.html to view. If buttons are used in the portfolio menu, they will become text links in the downloaded portfolio.
Portfolios can be shared with anyone with an email account and access to the internet. Sharing a portfolio is an effective method for displaying your work to colleagues at other institutions or even potential employers.
Use the following table to determine which sharing option to choose.
|Blackboard Learn Users||The portfolio is listed in the user's Received Personal Portfolios.|
|External Users||A URL is created and emailed to the specified users to access your portfolio.|
|Courses or Organizations||The portfolio is listed in the Portfolios tool in the course or organization. Members of those courses and organizations can search for your portfolios.|
|Institution roles||All users with that role may search for your portfolio.|
|All System Accounts||Any user on the system may search for your portfolio.|
Shared portfolios between Blackboard Learn users will not display in Received Portfolios until the receiver refreshes their browser. Access Received Portfolios from the My Portfolios page. All users with whom a portfolio is shared have the ability to find it using the Portfolio Search.
The Basic Portfolio Link Checker checks the links to Content Collection items that have been added to a Basic Portfolio. For example, if an item in the Content Collection is removed after the user has created a link to the item in a Basic Portfolio, the Basic Portfolio Link Checker will detect this and make the user aware of the broken link.
Periodically checking links in a Basic Portfolio is a good practice. Links to Content Collection items from a Basic Portfolio may appear broken if identifying properties or permissions to the item are altered. The Link Checker provides information on all links, and alerts the owner of any broken links. If a Basic Portfolio begins to show broken links, or users have trouble viewing a page in a Basic Portfolio, the Link Checker will identify the problem. Depending on the situation, some broken links may be repaired, while others may not.
When Link Checker is clicked, the task will run automatically. The results appear on the Portfolio Link Checker page.
After running the Link Checker, the results page appears explaining the status of each link to a Content Collection item.
|Legend||Description and Resolution|
|Valid Link: These items are linked successfully and do not require any further action.|
|Repairable permissions error: One or more users on the Basic Portfolio User List do not have read permission to these Content Collection items. The user checking the links has manage permission to the items and can therefore repair these links. Select the check boxes next to these items and click Repair. The system will grant read permission to these items to users on the Basic Portfolio User List.|
|Path not found: The items have been moved, removed or renamed within the Content Collection. The links are broken and the user should remove them from the Basic Portfolio. If the new locations or names of the items are known, new links may be created.|
|Permissions error: One or more users on the Basic Portfolio User List do not have read permission to these Content Collection items. The user does not have manage permission to the items and cannot repair these links. Delete these links from the Basic Portfolio or contact a user with manage permission to these items to add the appropriate permission. Your institution has manage permissions on all Content Collection items. Administrators will never see this icon after running the tool.|
The copy function creates a new Basic Portfolio that is an exact replica of an existing Basic Portfolio. This function is useful when there is a need for two similar Basic Portfolios. Create one Basic Portfolio, copy it, and then make changes to the new Basic Portfolio.
When a Basic Portfolio is copied, the new Basic Portfolio is not shared to anyone and it may be used for any purpose. If the original Basic Portfolio contains any broken links when copied, the system will notify the user to run the Link Checker and make corrections to both Basic Portfolios. Once copied, the two Basic Portfolios are completely independent. Any changes made to one Basic Portfolio do not affect the other.
If many basic portfolios need to be created for a similar purpose, it is a good practice to create one basic portfolio that contains the basics and the design and then copy it multiple times for other uses. For example, if a student is preparing a portfolio about their achievements for multiple job interviews, he or she may want to create the design that best represents the work with links to content that demonstrates that achievement. Then, for each interview, the student may copy the basic portfolio and personalize the new one for the specific employer, such as changing the welcome page text to a cover letter. The student can then share the portfolio with the company.
When a basic portfolio is copied, only the contents of the basic portfolio are included. The list of users the basic portfolio is shared with is not copied.