As you provide and view grades, you are obtaining information on how students are performing in your course. You can tailor your view of student progress by creating smart views. A smart view is a focused look at the Grade Center. It shows only the columns that match a set of criteria, and the view is saved for continued use. When the Grade Center includes a great number of students and columns, you can use smart views to quickly find data.
Several smart views are available by default, but you can also create your own. You can easily move between the Full Grade Center view and any of the available smart views. You can set a smart view as the default view of the Grade Center and change it at any time.
With smart views, you can view the progress of the following:
Tracking Low Scores
You create a smart view to track students with low scores to quickly see which students need help. You can email these students directly from the Grade Center or decide to create remedial materials or alternative assessments for them.
You create a smart view to display only two columns in the Grade Center grid: a calculated total column for tests and a calculated total column for assignments. You can compare the two columns to gauge how students are performing on each type of assessment.
In the Grade Center section of the Control Panel, favorite smart views appear in alphabetical order as an indented list in the Full Grade Center section. In a new course, the Assignments and Tests smart views appear in the list by default. When you click the Assignments link, the Grade Center page opens and only assignment columns appear in the grid. When you click the Full Grade Center link, all the columns appear in the grid.
You can choose any view to be the default view when you click the right-pointing arrow next to the Grade Center title in the Control Panel. To learn more about filtering your view and setting a default, see Customize Grade Center.
You can tag smart views as favorites so they appear in the list, allowing you to easily navigate from one view to another. At any time, you can remove a smart view from the list.
Several default smart views appear in a new course. Each smart view allows you to access a set of columns in the Grade Center grid. For example, when you access the Tests smart view, only test columns appear in the grid. When you enable grading for blogs, journals, and discussions, those grade columns appear when you access the appropriate smart view. The default smart views include:
Use the following steps to access the list of smart views.
You can edit and copy default system smart views, but you cannot delete them. Access a smart view’s contextual menu for options. To learn more, see Edit, Copy, or Delete Smart Views.
To sort the Title column, click the column heading. If you have many smart views, click Edit Paging to change the number of items to view per page. Click Show All to display all items on one page.
You can add smart views to the favorites list on the Control Panel so you can access them easily.
Select one or multiple check boxes, click Favorites on the action bar and click Add to Favorites.
If you do not want a smart view to appear on the Control Panel, click the smart view’s star to clear it.
Select one or multiple check boxes, click Favorites on the action bar and click Remove from Favorites.
You can create five types of smart views in the Grade Center.
The process for creating the five types of smart views is similar.
|All Columns||All Grade Center columns that are not hidden on the Column Organization page appear when accessing the smart view, including columns that you have hidden from users.|
|None (Show user information only)||No grade columns are selected. Only user columns, such as Last Name, appear when accessing the smart view. If you chose to hide some user columns from view, they do not appear when accessing the smart view.|
|All columns shown to users||All columns set to appear to users and those that you have not hidden on the Column Organization page appear in the Grade Center grid when accessing the smart view.|
|All columns hidden from users||All columns appear that are hidden from users. Each column has the Column Not Visible to Users ( ) icon in the column heading when accessing the smart view. Columns that you hid on the Column Organization page do not appear.|
|Selected Columns Only||Select columns from the list of columns that appears.|
|Selected Categories Only||Select the categories from the list of categories that appears.|
|Selected Grading Periods Only||Select grading periods from the list of grading periods that appears.|
The smart view appears on the Smart Views page. Click the title to display it in the Grade Center grid.
When you create a smart view, Custom appears in the Type column.
You can create smart views that are based on groups you create in your course. You can use the course groups in two ways to create smart views.
You can create smart views that are based on student performance for a single item, such as a test.
You can create smart views to display all or selected grade columns for specific users.
Track Student Progress
If several students are taking your course without completing a prerequisite course, you can create a smart view to track their work as the term progresses. You can use this data to determine if you will allow students to enroll in your course without the required foundation course in the future.
In the Users drop-down list, select:
To select multiple users (or items) in a list, press the Shift key and click the first and last users. To select users out of sequence, press the Ctrl key and click each user needed. For Macs, press the Command key instead of the Ctrl key.
You can create smart views that display columns based on a specific category, selected users or groups, and a grading status.
Assignments Not Attempted
Use a smart view to display only the assignment columns in the Grade Center grid with a Not Attempted grading status. You can contact those students to remind them of deadlines or offer help.
All Unit Tests
For a specific group in your course, create a smart view to display all the unit test columns in the Grade Center grid with a Completed grading status. Then, you can determine if a study session is needed before the final test.
For Windows, to select multiple users (or items) in a list, press the Shift key and click the first and last users. To select users out of sequence, press the Ctrl key and click each user needed. For Macs, press the Command key instead of the Ctrl key.
Custom smart views allow you to use a variety of criteria in one formula. These smart views are based on complex search queries provided in the Formula Editor. Detailed smart views can help you build a comprehensive organization of Grade Center data.
When creating a custom smart view, you can use multiple user criteria. By default, as each criterion is added, it is assigned a number and appears in the Formula Editor box. The numbers are connected by AND. Each criterion that is added can have a condition such as Equal to, Greater than, and Less than. Each condition requires a value to compare with the condition. For example, you can view scores that are Less than (condition) 60 (value) on a test.
After you add the criteria, the formula for the query is represented by a statement: 1 AND 2 AND 3. Use the Manually Edit function below the Formula Editor box to edit the formula to change the operators (AND and OR) and to insert parentheticals to change the way the formula is completed.
You are teaching a course in which the midterm and final tests account for the majority of the semester grade. Of the 40 students enrolled in your course, 30 have declared a major in your subject. You are interested in how the other 10 students perform on your tests.
You enroll these 10 students in 2 course groups that are unavailable to students and only used for Grade Center calculations:
The following table lists the criteria used in this smart view.
|1||Midterm test grade is less than 60 (failure cut off).|
|2||Final test grade is less than 60 (failure cut off).|
|3||Non-major group: Students who have a declared major that is not the subject your course is related to or who have not declared any major.|
|4||High school students group: Students who are enrolled in high school, but taking your college course. They receive high school and college credit for your course.|
You want your smart view to display which students scored below 60 on either exam and whether they are in one of the groups. This data provides information about whether there is a difference in the failure rates of the two groups. When creating a custom smart view, you manually create the formula in the Formula Editor box to gather this information.
For this smart view, you use the following formula:
((1 OR 2) AND (3 OR 4))
Using the OR operator between 1 and 2 displays students who did poorly on either test. If you use the AND operator, your results show students who did poorly on both tests and, therefore, omit students who score less than 60 on only one test.
When viewing the smart view in the Grade Center grid, only students who meet the criteria set by your formula appear: students who scored less than 60 on the midterm test (1) or the final test (2) AND are non-majors (3) or high school students (4). In this scenario, two test columns and up to ten rows (the number of students in the two groups) appear. If two students fail either of the tests, two user rows appear in the grid.
You can create smart views that allow you to use a variety of criteria in one formula.
In the Value box, type a score or scores, or select a grading status for the condition.
As data is selected, a query formula is built in the Formula Editor box. The first set of criteria is labeled "1."
You can edit and copy default system smart views, but you cannot delete them. For example, you can edit the Tests smart view and change the Filter Results so only test columns with a Completed status appear in the Grade Center grid. If you create a smart view, you can delete it.
Click Delete to remove a smart view you created. Removing a smart view does not delete any data from the Grade Center.
Click Copy to create a copy of an existing smart view. “Copy of” appears in the title of the copied smart view on the Smart Views page. Select Edit to make changes to the copy, such as renaming or selecting different criteria. You can delete copies you create.
If you copy a smart view that is a favorite, your copy is added automatically to the favorite list and appears in the Control Panel. Click the star in the Add as Favorite column to remove it from the favorite list.
You can use the Filter function and a selected smart view to narrow your view of the Grade Center grid.
After you create a filtered view, you can lock it and use it as the default view. Click Set Current View as Default ( ) next to the Current View drop-down list to lock the view. You can change this at any time. Click the X to close the Filter field.
Creating Smart Views (Flash video | 3m 12s)