After you upload files to Course Files, you can link to them when creating content in your course. For example, you can link to a file in Course Files when creating content items, a syllabus, calendar events, tasks, and announcements. Also, you can link an HTML object in Course Files to the file content type.
After you link to files, they are assigned the read permission by default, and all enrolled users can view them. You can delete the links to files in your course, yet the files themselves remain in Course Files where you can link to them again.
You do not need to upload files to Course Files before you create content in your course. Wherever attaching files is available, click Browse My Computer to select a file.
In the following steps, a file from Course Files is linked to a content item created in a content area. Wherever attaching files is available, click Browse Course to select a file when creating content. Some course tools do not allow linking to files in Course Files, such as when creating individual wiki pages.
If your institution licenses content management, you will browse for files in the Content Collection and use the Browse Content Collection function.
Attaching a file using the content editor offers control over where the file's link appears in relationship to other text. Also, you can select the Open in a new window option and provide alt text. For example, if you attach an image, you may want the image to open in a new window so users can view it alongside other course content. Alternative text appears when a user moves the mouse pointer over the link and it is read by a screen readers. These selections are not available in the Attachments section of the Create Item page.
The content item appears in the content area with the selected file linked to Course Files or the Content Collection. Students can view and download files attached to content that you linked.
You can make a change to a file stored in Course Files or the Content Collection, and the change is reflected in all instances where the file is linked in your course.
You can link an HTML object in Course Files to the file content type in a course area.
When you select a file, the Manage Access section appears so you can define the access users are granted. You have three options:
You view the file content type as a page within your course or as a separate piece of content in a separate browser window or tab. The file content type allows you to create content without descriptions, allowing for less scrolling in course areas.
In the following steps, an HTML object in Course Files is linked to the file content type in a content area. To learn more, see How to Create HTML Objects.
The file content type appears in the content area. Students click the file's title to access the content. Students can view and download files attached to the HTML object.
You can make a change to an HTML object stored in Course Files or the Content Collection, and the change is reflected in all instances where the file is linked in your course.
You can view information about a file or folder stored in Course Files. The 360° view report includes the file or folder's properties, such as name, file type, file/folder size, sub-folder information, and when it was last edited. You can also view the permissions assigned to users.
Because you can reuse a file in a course, the 360° view report lists all of the course areas where the file is linked. You can view the report to determine which links in your course will break if you delete a file or folder, or where changes will occur if you make edits.
In Course Files, access a file's contextual menu and click 360° View. For folders, you can view where the files and sub-folders in the folder are linked in your course.
If you delete a link to a file or folder in your course, it is not deleted from Course Files. The link to the file or folder in your course is deleted. To delete a file or folder from your course completely, you must delete it from Course Files. Use the Delete function in a file or folder's contextual menu or select its check box and click Delete on the action bar.
If you choose to delete files or folders in Course Files that are linked in your course, a List Files and Folders With Links page appears to notify you that broken links will occur in your course. Select the check boxes for the files or folders to delete, or cancel the deletion and view the 360° view report to see where each file or folder is linked before continuing the deletion.