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Managing Basic Portfolios

Last Modified
11:50, 18 Dec 2012

Basic portfolios are managed from the My Portfolios page. All the options to manage a basic portfolio are accessed by opening the contextual menu for the portfolio. Portfolios can be edited during any time of the creation process.

How to Edit a Portfolio

Selecting Edit will open the main portfolio properties, such as the title, description, and style options.

  1. On the Jump to menu under Portfolios, click My Portfolios.
  2. Access a basic portfolio's contextual menu and select Edit.

    Select Edit from the contextual menu

How to Build a Portfolio

Selecting Build will open the content options for adding more information to your portfolio. Options include Add Content, Add Link, and Create Item.

  1. On the Portfolios Homepage click My Portfolios.
  2. Access a basic portfolio's contextual menu and select Build.

    Select Build from the contextual menu

For more information on building a portfolio see How to Build a Portfolio.

How to Manage Comments

Comments are used to provide feedback from peers and instructors. The Comments page includes columns displaying the date posted, the author who posted the comment, and the comment text. The comment subject is displayed as a hyperlink, clicking the link will open the comment text below the subject. Comments can be sorted by clicking the column title link.

  1. On the Jump to menu under Portfolios, click My Portfolios.
  2. Access the contextual menu for a portfolio and select Comments to view any comments on your portfolio.

    Select Comments from the contextual menu

  3. Click the hyperlink of the comment subject to open the comment text.

How to Download a Portfolio

Any basic portfolio and its contents may be downloaded as a compressed zip file. The zip file contains the HTML pages and content items that make up the entire basic portfolio. This tool is useful for allowing users to archive older basic portfolios onto a personal computer, or for moving a basic portfolio to another basic portfolio system.

Basic portfolios must contain content to be downloaded. If a basic portfolio is empty, the link to download will not appear.

  1. On the Portfolios Homepage, click My Portfolios.
  2. Access a portfolio's contextual menu and select Download.

    Select Download from the contextual menu

  3. Click the Click to download Portfolio link. A window appears with options to open or save the Basic Portfolio.
  4. Select Save File, and save the basic portfolio to the desired location.

    Save the zip file

The portfolio is contained in a zip file. To view the portfolio, Windows users should double-click the zip file and select Extract. Macintosh users should double-click the zip file. Open the file named index.html to view. If buttons are used in the portfolio menu, they will become text links in the downloaded portfolio.

How to Share a Portfolio

Portfolios can be shared with anyone with an email account and access to the internet. Sharing a portfolio is an effective method for displaying your work to colleagues at other schools or even potential employers.

Use the following table to determine which sharing option to choose.

Sharing Options
Who? What Happens?
Blackboard Learn Users The portfolio is listed in the user's Received Personal Portfolios.
External Users A URL is created and emailed to the specified users to access your portfolio.
Courses or Organizations The portfolio is listed in the Portfolios tool in the course or organization. Members of those courses and organizations can search for your portfolios.
Institution roles All users with that role may search for your portfolio.
All System Accounts Any user on the system may search for your portfolio.

Shared portfolios between Blackboard Learn users will not display in Received Portfolios until the receiver refreshes their browser. Access Received Portfolios from the My Portfolios page. All users with whom a portfolio is shared have the ability to find it using the Portfolio Search.

  1. On the Jump to menu under Portfolios, click My Portfolios.
  2. Access a basic portfolio's contextual menu for a Basic Portfolio title and select Share.

    Select Share from the contextual menu

  3. Point to Share with on the action bar and select the set of users to share your portfolio with.
  4. Complete the form on the page that follows and click Submit.

    Complete the form and submit

How to Run the Link Checker

The Basic Portfolio Link Checker checks the links to Content Collection items that have been added to a Basic Portfolio. For example, if an item in the Content Collection is removed after the user has created a link to the item in a Basic Portfolio, the Basic Portfolio Link Checker will detect this and make the user aware of the broken link.

Periodically checking links in a Basic Portfolio is a good practice. Links to Content Collection items from a Basic Portfolio may appear broken if identifying properties or permissions to the item are altered. The Link Checker provides information on all links, and alerts the owner of any broken links. If a Basic Portfolio begins to show broken links, or users have trouble viewing a page in a Basic Portfolio, the Link Checker will identify the problem. Depending on the situation, some broken links may be repaired, while others may not.

  1. On the Jump to menu under Portfolios, click My Portfolios.
  2. Access a basic portfolio's contextual menu for a Basic Portfolio title and select Link Checker.

    Select link checker from the contextual menu

When Link Checker is clicked, the task will run automatically. The results appear on the Portfolio Link Checker page.

Review Results

Understanding the Link Checker Results

After running the Link Checker, the results page appears explaining the status of each link to a Content Collection item.

Link Checker Results
Legend Description and Resolution

Valid icon

Valid Link: These items are linked successfully and do not require any further action.

Repair icon

Repairable permissions error: One or more users on the Basic Portfolio User List do not have read permission to these Content Collection items. The user checking the links has manage permission to the items and can therefore repair these links. Select the check boxes next to these items and click Repair. The system will grant read permission to these items to users on the Basic Portfolio User List.

Not found icon

Path not found: The items have been moved, removed or renamed within the Content Collection. The links are broken and the user should remove them from the Basic Portfolio. If the new locations or names of the items are known, new links may be created.

Permissions error icon

Permissions error: One or more users on the Basic Portfolio User List do not have read permission to these Content Collection items. The user does not have manage permission to the items and cannot repair these links. Delete these links from the Basic Portfolio or contact a user with manage permission to these items to add the appropriate permission. Your school has manage permissions on all Content Collection items. Administrators will never see this icon after running the tool.

How to Copy a Portfolio

The copy function creates a new Basic Portfolio that is an exact replica of an existing Basic Portfolio. This function is useful when there is a need for two similar Basic Portfolios. Create one Basic Portfolio, copy it, and then make changes to the new Basic Portfolio.

When a Basic Portfolio is copied, the new Basic Portfolio is not shared to anyone and it may be used for any purpose. If the original Basic Portfolio contains any broken links when copied, the system will notify the user to run the Link Checker and make corrections to both Basic Portfolios. Once copied, the two Basic Portfolios are completely independent. Any changes made to one Basic Portfolio do not affect the other.

  1. On the Jump to menu under Portfolios, click My Portfolios.
  2. Access a basic portfolio's contextual menu for a basic portfolio and select Copy.

    Select copy from the contextual menu

  3. Provide a Destination Portfolio name.
  4. To copy the comments from the original portfolio, select the check box next to the portfolio name.
  5. Click Submit.

    Complete the form and submit

If many basic portfolios need to be created for a similar purpose, it is a good practice to create one basic portfolio that contains the basics and the design and then copy it multiple times for other uses. For example, if a student is preparing a portfolio about their achievements for multiple job interviews, he or she may want to create the design that best represents the work with links to content that demonstrates that achievement. Then, for each interview, the student may copy the basic portfolio and personalize the new one for the specific employer, such as changing the welcome page text to a cover letter. The student can then share the portfolio with the company.

When a basic portfolio is copied, only the contents of the basic portfolio are included. The list of users the basic portfolio is shared with is not copied.

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