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Managing Files and Folders in Course Files

Last Modified
10:15, 12 Mar 2014

With Course Files, you can rename, move, copy, overwrite, download, and perform a quick search for files and folders.

How to Rename, Copy, and Move Files and Folders

You can move a file to a different folder, and you can move a folder into another folder. When you rename or move files and folders, the links to content in your course remain intact.

You can rename, copy, and move any file and any folder except the top-level course ID folder.

  1. In Course Files, access a file or folder's contextual menu.
  2. Select Copy or Move. Alternatively, select multiple check boxes and select Copy or Move on the action bar. To rename a file or folder, select Edit Settings from the contextual menu.

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  3. On the Copy or Move page, click Browse to select a destination folder for the file or folder.

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  4. In the Browse Course or Browse Content Collection window, navigate to the appropriate folder and select it.

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  5. Click Submit.
  6. Click Submit again on the Copy or Move page. The copied or moved file or folder appears in the folder selected.

Result

Copied Files and Folders

When you copy a folder, links to the content in the folder are not copied. The content remains linked to the files inside the original folder. The files inside the copied folder lose their original permissions and inherit any new ones associated with its new parent folder.

Moved Files and Folders

When you move a file or folder, the links to content in your course remain intact. If you move a file to a different folder, it maintains its original permissions. It does not inherit permissions associated with the parent folder. The same is true for all files in a moved folder. To learn more about permissions, see Controlling Access to Course Files.

How to Overwrite a File in Course Files

You can edit and overwrite individual files in Course Files while maintaining the course links to those files. When overwriting a file, the new version remains in the original location and the old version goes to the overwritten files folder.

 

When creating a content item in the Getting Started content area, you create a link to the syllabus file in Course Files. Later, you need to make changes to the file. You edit a copy of the file on your computer and upload the new version of the syllabus to Course Files using the Overwrite File function. The link to the file in the content area remains intact. When students access the syllabus in your course, they see the revised content.

Before You Begin

Make changes to a file on your computer that was previously uploaded to Course Files, as well as linked in your course.

Two Methods to Overwrite a File

  1. In Course Files, use the Overwrite File function in a file's contextual menu to browse for the edited file on your computer. The system overwrites the existing file in Course Files with the same name, even if the file from your computer has a different name. If the file is linked in your course, the link remains intact and the edits appear.

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  2. A file uploaded to Course Files with the same name as an existing file generates a prompt to overwrite the existing file with the new file. Overwriting a file is permanent and final. To keep both versions, change the name of one file or store one of the files in a different folder.

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When you edit or overwrite a file, changes made to the file appear in your course. You do not need to edit the link in your course. For example, you can edit and overwrite one or more files in an unzipped package, such as a lesson linked in your course. You do not need to remove the entire unzipped package and upload it again after editing. The link to the lesson will remain intact in your course.

When you overwrite files in Course Files, file names and link titles in your course do not change. For example, if the original linked file in your course is named group_presentation.doc and you overwrite the file with group_information.doc, the original file name of group_presentation.doc remains in your course. This is different than some familiar workflows, such as in Windows Explorer, but it enables you to easily change content without creating new links.

How to Download Files and Folders From Course Files

You can select files and folders in Course Files and download them to your computer as a zipped package. This is helpful if you want to reuse selected files and folders in other courses or edit several files and folders offline.

  1. In Course Files, select the check boxes next to the files and folders to include in the zipped package.
  2. On the action bar, click Download Package.

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  3. In the pop-up window, select Save and click OK to save the zipped package to your computer. The file name for the file is the course ID with the .zip extension.

Files and folders you edit on your computer and upload again into Course Files retain their links in your course, as long as the original file names remain. If you change the name of a file or folder while it is on your computer, a new file or folder is saved in Course Files when uploading. The edits made to the file or folder will not show in your course where it is linked. When uploading, you can overwrite files which you may have renamed while on your computer to ensure course links remain intact. To learn more, see How to Overwrite a File in Course Files.

How to Search for Files and Folders in Course Files

Search for files and folders within Course Files using the Search function in the Files section of the Control Panel.

If this feature is not available, your school may have disabled the feature.

Quick and Basic Search

To perform a quick search of Course Files, expand the Files section of the Control Panel. Type a keyword or text string in the text box and click Go. Searches are not case-sensitive. Results appear on the Search Content page. The search produces files and folders in the specific course, not from across courses.

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Alternatively, click Basic Search below the text box in the Files section to open the Basic Search page in the content frame. A basic search locates files and folders based on a keyword or single text string AND allows you to search file contents. Select the check box for Search File Contents. File contents are indexed periodically, so new content may not be found immediately. Searching file contents can increase the search time.

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