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Archiving and Copying Courses

Last Modified
18:30, 30 Nov 2012

For the continued development of quality teaching and learning, you can preserve course material for review, reuse, and improvements. You can save Grade Center settings and data within a course in various ways depending on the method of saving the course.

Preserving Grade Center Settings and Data

You can copy course material with or without users. Copied material is added into a new course or into an existing course. To copy the corresponding Grade Center columns for assignments, discussion board posts, tests, and surveys, they must be selected along with Grade Center items and settings.

The following table describes the different ways that course information and data is saved and reused with respect to Grade Center settings and data.

Saving Data
Function How Grade Center Data and Settings Are Handled
Archive Archive creates a complete copy of a course in ZIP file format. All cumulative grade columns, student grades and associated settings in the archived source course are included in the course package.
Restore Restore uses an archived course to create a new course. All calculated grade columns, student grades, and associated settings in the selected archived course are restored to the destination course as part of a restore operation. The default final total points and final weighted grade columns in the new course are overridden with the cumulative grade columns in the archived course package.
Copy Course Materials into a New Course Select material from an existing course that you want to copy into a new course. Grade Center settings from the original course are copied into the new course. When the Grade Center is selected as part of the copy, all calculated grade columns and associated settings in the source course are copied to the destination course. The default final total points and final weighted grade columns in the new course are overridden with the cumulative grade columns in the source course.
Copy Course Materials into an Existing Course Select material from an existing course to copy into another existing course. Grade Center columns from the copied course are added to any existing columns in the destination course. When the Grade Center is selected as part of the copy, all calculated grade columns and associated settings in the source course are copied into the destination course. The source and destination courses are merged and nothing in the destination is overridden. The destination course contains all calculated grade columns from both courses. This may result in duplication of the final total points and final weighted grade columns.
Copy Course with Users (Exact Copy) Makes an exact duplicate of an existing course including all users and their data. All calculated grade columns, student grades, and associated settings in the source course are copied to the destination course. The default final total points and final weighted grade columns in the new course are overridden with the calculated grade columns in the source course.
Export Export allows you to select all or parts of an existing course to add to an exported ZIP file. Does not include student data. When the Grade Center is selected as part of an export, all calculated grade columns and associated settings in the source course are included in the course package.
Import Package Import Package is used to upload selected course materials from an exported ZIP file into a course. Either the entire ZIP file is uploaded or selected parts of the ZIP file are uploaded. When the Grade Center is selected as part of an import operation, all calculated grade columns and associated settings in the exported course package are imported to the destination course. The course package and destination courses are merged and nothing in the destination is overridden. The destination course contains all calculated grade columns from both courses. This may result in duplication of the final total points and final weighted grade columns, which is allowed.

How to Archive Courses

An archived course is an exact copy of all of the content and data in the course, captured at the moment the archive is created. Archived courses are saved as ZIP files, and are downloaded and saved on your computer or saved in the Content Collection. You can reactivate archived courses using the Restore function on the Courses page, accessed from the Administrator Panel.

  1. On the Control Panel of a course, expand the Packages and Utilities section and click Export/Archive Course.
  2. On the Export/Archive Course page, click Archive Course on the action bar to create a new archived course ZIP file.
  3. Select the check box for Include Grade Center History to add this file to the archive. If the Grade Center history is extensive, the file size of the archive increases as well as the processing time.
  4. Choose one of the following options to include copies of Content Collection items linked to in the course:

    Note about the new option: Previously when users chose to include copies of course files, the entire course files directory was included in the package. With this new option, users can choose to take the entire folder of files or only those files that are actually linked to course content. Your school determines what options are available when linking to course files for copying courses.

    • Copy Links to Course Files: No copies of linked files are included in the copy. The copied course will have the same set of links and those links will point back to the original location of the link defined in the origin course.
    • Copy links and copies of the content: (New to SP 10) This will make copies of linked files, but ONLY those files that are linked. Files within the course’s home folder that are not linked to any content within the course are not included in the copy.
    • Copy links and copies of the content (include entire course home folder): This will make copies of ALL files in the course’s home folder whether those files are linked to course content or not.

    You need manage permission on an item to include copies of those files. If you do not have this permission, you may be missing some files after the copy.

  5. Click Submit.
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