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Sharing Grade Center Data

Last Modified
16:58, 26 Feb 2013

To share Grade Center data with other users, you must add them to Blackboard Learn. In addition to being added to the system, some users will be required to be added to the course, and some course settings will need adjustment. The following sections provide basic information about how to share Grade Center data with other users.

To protect student privacy and comply with international, national and regional laws and regulations, such as the Family Educational Rights and Privacy Act (FERPA) in the United States, review institutional policy and guidelines before releasing student information to observers or other users.

Sharing the Grade Center With Teaching Assistants and Graders

After you add them to a course, teaching assistants (TAs) and graders have the same access to features and tools in the Grade Center as instructors. TAs and graders can view the Grade Center data in many ways by sorting and filtering.

TAs and graders can create unlimited smart views of their data that are saved and reused. To learn more, see Using Smart Views in the Grade Center.

If multiple users are working in the Grade Center at the same time, there is a risk that one user's changes will be overwritten by another. To avoid this situation, each user working in the Grade Center can create and save smart views of their students.

Sharing the Grade Center With Students

You control which Grade Center data is released to students and the timing of its release. You can choose not to show columns to students. Columns that are available appear in My Grades and can appear individually in the report card module.

You can determine if Grade Center statistics are available to users. If statistics are available with a column, they will appear when the column is displayed.

Follow either sets of the follwoing steps to control the availability of Grade Center columns.

When adding a new Grade Center column:

  1. To Include this Column in Grade Center Calculations, select Yes.
  2. To Show this Column to Students, select Yes to allow students to view the column in My Grades, or No to make the column unavailable.
  3. To Show Statistics (average and median) for this column to Students in My Grades, select Yes or No to hide statistics from students.
  4. Click Submit to save your selections.

When viewing the Grade Center page:

  1. Access the column header's contextual menu.
  2. Select Edit Column Information.
  3. Change the availability Options for the column.
  4. Click Submit to save your changes.

Sharing the Grade Center With Observers

To share Grade Center data with observers, your school must create the observer accounts and associate the observer to one or more students.

Next, you need to grant observers access to your course and the tools you are allowing them to view.

After logging in, observers access information about their associated students on the Observer Dashboard accessed on the My Institution tab in the Tools panel. If allowed, observers can view available Grade Center data for their associated students.

To learn more, see Allowing Guest and Observer Access.

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