Managing Early Warning System Rules

Last modified
10:51, 13 Mar 2013

Your school determines which tool you can access for creating rules. You may see the Retention Center instead of the Early Warning System. To learn more, see Using the Retention Center.

You can create rules to determine when the Early Warning System generates a warning for a student's performance. Rules can monitor for unsatisfactory student grade performance, tardiness in completing assignments, or when the student simply has not been accessing the course for a predetermined period of time.

You can use three types of rules:

  • Grade Rule: Based on a score for a grade or calculated column in the Grade Center. Students who score above or below the defined threshold for a specific grade trigger the notification system
  • Due Date Rule: Based on a defined due date for an assignment, test, or survey. Students who do not complete an assignment, test, or survey by the due date trigger the notification system. Due date rules cannot be created for manually graded items.
  • Last Access Rule: Based on the date users last accessed the course. Students who have not accessed the course for a defined number of days trigger the notification system

How to Create a Rule

  1. On the Control Panel, expand the Evaluation section and select Early Warning System.
  2. On the Early Warning System page, click Create Rule on the action bar to access the drop-down list.
  3. Select Grade Rule, Due Date Rule, or Last Access Rule. The associated Add Early Warning System Rule page appears.
  4. In the Rule Name box, type a name for the rule.
  5. Select Yes for Availability to activate the rule.
  6. In the Rule Criteria section, enter or select the information for the rule.
  7. Click Submit.

When you create grade rules, Grade Center items are listed by their categories, such as assignment or discussion. Possible points are also included to help you determine the threshold value for the rule.

How to Edit a Rule

  1. On the Control Panel, expand the Evaluation section and select Early Warning System.
  2. On the Early Warning System page, access a rule's contextual menu.
  3. Select Edit.
  4. Change the rule information and criteria.
  5. Click Submit.

On the Early Warning System page, you can change the availability of rules by selecting one or more rules from the list and choosing Set Available or Set Unavailable from the Actions drop-down list.

How to Remove a Rule

  1. On the Control Panel, expand the Evaluation section and select Early Warning System.
  2. On the Early Warning System page, select one or more rules from the list.
  3. Click Delete. In the pop-up window, confirm that the selected rules should be deleted.

Alternatively, you can use the Delete function in an individual rule's contextual menu.

Deleting a rule is permanent and irreversible.

How to Refresh Rules

The Early Warning System does not continuously monitor your course. You need to refresh the Early Warning System rules periodically to discover incidents that trigger a warning. The Last Refresh column on the Early Warning System page indicates the most recent refresh of a rule.

  1. On the Control Panel, expand the Evaluation section and select Early Warning System.
  2. On the Early Warning System page, select one or more rules from the list.
  3. On the action bar, click Refresh. The selected rules run and any events that trigger the rule create a warning.

You may refresh a single rule while viewing its Review Rule Status page.

video  Sending Notifications (Flash Movie | 3m 42s)

Back to Top
Powered by
Powered by MindTouch ®