Application sharing

Moderators and presenters can share their desktop or a software application to teach attendees about a particular topic. Whenever they move through the application or desktop, their students automatically follow along. 

Application sharing uses the new WebRTC standard giving a high definition experience with superior image quality.

More on application sharing for moderators


Attendees

By default sessions can have up to 100-250 attendees depending on your license. Session attendees include moderators, presenters, and participants.

If you expect more attendees in your session, you must submit a large session request to the Collaborate support team on Behind the Blackboard BEFORE the session begins.


Audio and video

The Ultra experience uses the new WebRTC standard giving a high definition experience with superior image and sound quality. 

Audio and video turn off briefly for all users when a session first reaches 150 attendees. The session moves to a dedicated server so it can continue to grow.

More on audio and video for moderators


Breakout groups

Moderators can choose student groupings or allow Collaborate to randomly group students for them. They can also choose to let attendees switch to another group, and even join a particular breakout group to help facilitate collaboration.

Moderators can share files with one or more breakout groups. When sharing a file with a breakout group, the first slide of the file displays in the breakout group.

Breakout groups can be turned off if you want. Submit a request to turn off Breakout groups on Behind the Blackboard (available in English only)

More on Breakout groups for moderators


Caption files

You can upload Video Text Tracks (VTT) caption and SubRip Subtitle (SRT) files to add or replace captions in recordings.

If you used live closed captioning in your session, there are captions with your recording already!

More on adding captions


Chat

Users can still chat during a session. Moderators may disable chat in their session. The emoji pack for Collaborate with the Ultra experience supports diversified emojis and Unicode 8 characters.

Chat in the Everyone channel is included in session recording. Private messages and chat messages in breakout groups are not recorded. Collaborate's chat history only has 50 messages displayed at any given time.

More on chat for moderators


File sharing

Upload GIF, JPEG and PNG images, PDF files, or PowerPoint presentations of 60MB or lower to sessions. Moderators can upload multiple presentations, however the total size allowed is 125 MB or lower for any particular session.

Screen reader users can access text from PowerPoint and PDF files shared in the session. This provides an easy way to follow along as slides change. Moderators and presenters must select Share Files and upload the files to Collaborate for screen readers to access the text.

After creating a session, moderators can open it any time and load the files they want to share. These files stay in the session until deleted by a moderator.

More on share files for moderators


Live Closed Captioning

Moderators must make attendees captioners. Captioners type what is being said during a session. Other attendees can view what is being typed in real time. You can have multiple captioners for multiple languages.

Captions are included in session recordings.

More on Live closed captioning


Navigation

Navigation in Collaborate with the Ultra experience is simple and intuitive. Everything users need is available exactly when they need it. The interface dynamically adapts to all activity in the session, putting the focus on who is speaking and any content that is being shared.

More on finding your way around Collaborate

More on keyboard navigation


Polls

Moderators can poll attendees at any time using one of five different types of polls: Yes/No and multiple choice (1-2, 1-3, 1-4, 1-5).

More on polling for moderators


Profiles

Users have access to simple profiles with their names and the ability to add profile pictures.

More on profiles


Recordings

Recordings capture the audio, video, and any content that is shared during a session. Recordings also capture any real time captions or subtitles available during the session. If there are more than one captions available during the session, the recording will capture only the first one. Recordings also capture chat messages in the Everyone channel.

More on recording sessions for moderators


Reports

Collaborate with the Ultra experience has a number of reports that are designed to provide insights.

  • Session attendance: Provides an overview of attendees who joined a session (for attendance purposes), what time they joined the session, what time they left the session, and how long each attendee was in the session.
  • Metric: Provides a detailed overview of your Collaborate with the Ultra experience usage. Information includes the frequency and scale your institution is using so you can make informed decisions about the service.
  • Recording: Provides administrators with data about their institution’s recordings. This data will include the recording name, a link to the recording, recording creation date and time and the total duration of the recording.
  • Attendee: Provides administrators with an overview of all sessions, and session attendee details, beyond what is in the Session attendance report today. This may include the time the session was opened, the time the session was closed, each attendee’s join time, and their leave time.

More on the reports

Collaborate Session Inactivity


Session inactivity

If attendees in a session are not active after a time, the session ends. This is to prevent long periods of quiet and inactivity at the end of recordings.

An active sessions includes these activities:

  • An attendee is speaking with their microphone on
  • Chat messages
  • Users joins or exit the session
  • Polling
  • Whiteboard edits and slide updates
  • Hand Raise
  • Content activity (upload, convert, delete, and so on)
  • Breakout Room activity
  • Timer

Moderators for inactive sessions see and hear a reminder that the session is open and will close in a minute. The audio alert sounds like a bounce or spring.

If you are hosting a long meeting that requires breaks, use the timer to keep the session active.


Timer

Moderators can set a timer for everyone in the session or just make it visible to other moderators. Open the Collaborate panel, select Share Content and start the Timer.

More on the timer for moderators


Whiteboard

Users have access to a basic whiteboard, which includes basic annotation and text entry tools for making edits.

More on using whiteboards for moderators