Group Folders

Group members often share and collaborate on a common set of files. The first step to sharing documents with a group in the Content Collection is to create a folder that each member of the group can access. You don't have to create a group folder for members to collaborate with one another, but it may be more helpful to establish a specific folder for sharing a collection of files among the group.

After a user creates the group folder, the user must provide the appropriate permission to other group members. If an instructor has created groups in the course, users can share the folder with all members of a group in a single step. If members are added or removed from the group, the Content Collection will automatically share the folder with the edited group members.

Share a folder with a course group

  1. In the Content Collection, navigate to the folder that contains the group folder.
  2. Select the group folder's permissions icon. Or, in the folder's menu, select Edit > Permissions.
  3. In the Select Specific Users By Place menu, select Course Group (or Organization Group if the group belongs to an organization).
  4. The page displays all course groups in which you are enrolled. Use the check boxes to select the group or groups to share the folder.
  5. Select the appropriate permission. To grant the group full permissions, select all of the check boxes.
  6. Select Submit to save your changes.

Share a folder with a user group

If you want to share a folder with a group of users that exists outside of a course or organization group, you need to grant permissions for each person.

  1. Select the folder's permissions icon. Or, in the folder's menu, select Edit > Permissions.
  2. Select Select Specific Users.
  3. Enter the username of each group member, separated by commas, in the Username field. Select Browse to locate unknown usernames.
  4. Select the appropriate permission check boxes for these users. To grant all members of the group full permissions, select all of the check boxes.
  5. Select Submit to save your changes.

The creator of the group folder should inform each group member of the folder location. After you create the shared folder, the easiest and quickest way for group members to access this new folder is for each person to create a bookmark to the folder.

Bookmark a group folder

  1. In the Content Collection, under Jump To > Tools, select Bookmarks.
  2. Select Create Bookmark.
  3. Name the bookmark and browse for its location.
  4. Select Submit.

Once the bookmark is created, you can select Bookmarks in the Content Collection menu for quick access. The creator of the group folder can access the folder directly through his or her username folder.

Users may also locate the group folder by selecting Search in the Tools area.