Once a course has been created, you can create new offerings for the course. An offering must be created for each time the course is delivered—learners enroll in individual offerings, not in the parent course. When you create an offering, you must set things like the modality in which the offering is delivered, the offering dates, availability, and visibility. You can also perform optional actions such as associating instructors, assigning certificates or progress, setting up a waitlist, and associating a cost with the offering.

Before creating an offering in Course Catalog

Make sure that the following actions have been completed before you start to create your offering:

  • The course manager has created the parent course for the offering and associated any necessary templates with it.
  • The course manager has associated the appropriate instructor profiles with the parent course.
  • The certificate manager has uploaded any certificates that you will associate with the offering.

Create an offering

  1. Sign in to Course Catalog.
  2. Select Administration.
  3. Select the Offering Management tab.

Add Offering

Fill out the information for the offering you want to create. Fields marked with an asterisk are required.

  1. Select Select Course.
  2. Select the plus sign next to the course you want to select. When the course has been chosen, the plus sign will turn into a green checkmark icon.
  3. If necessary, type a unique ID. (This may be autogenerated depending on how Course Catalog settings have been configured).
  4. Choose the Language the offering information will be displayed in.
  5. Type the offering Name.
  6. Write a short Summary of the offering, which will show in the catalog view, and a full Offering Description, which will show on the peek panel when you click the offering in the catalog.
  7. Choose relevant Tags and Requirements from the appropriate menus.
  8. Type the maximum number of learners who can enroll in the course in the Max Enrollments box.
  9. Choose the Visibility of the offering from the menu—the visibility determines whether the offering is visible to everyone or is restricted to specific groups of learners—and choose the Roles Allowed For Enrollment from the menu that appears if the visibility is set to “Restricted.” Learners with the roles you choose from this menu will be able to see the offering in the catalog.

Offering Media Settings

Offering media settings allow you to add visual elements to offering tiles. These elements make offerings easier for learners to identify. You can add an image that will show up on an offering tile; otherwise, the default catalog image is displayed. You can also add a video URL to enable a video playback icon on the image when the offering is clicked in the catalog.

  1. Select Change media settings if you want to add an image or video playback icon to your offering tile.
  2. Drag a file to the drop zone at the top of the peek panel or select Upload to navigate to the file to add an image.

The image must be at least 310 pixels wide, 126 pixels tall, and no more than 2 MB. It must be a JPG, PNG, or GIF file.

  1. Select the Enable Video toggle if you want to add video playback to your offering tile, then add the URL for the video you want to use.

You must use the “Sharable” URL provided for the video.

Media settings
  1. Select Save.

Language Configurations

Offerings can be configured in multiple languages.

  1. Select the purple plus sign.
Select the plus sign
  1. Choose the new Language at the top of the screen.
  2. Type the Name, Summary, and Offering Description in the new language.

Offering Information

  1. Optionally, if Institutional Hierarchy has been enabled, select Find Node. Select the desired institutional hierarchy node for the offering and select Submit.
  2. Choose the Course Language in which the offering will be delivered.
  3. Choose the Course Template being used for the offering.
  4. Select the Modality in which the offering is being delivered.
  5. Choose Categories and Assigned Instructors from the appropriate menu.
  6. Select the Cost toggle if there is a cost for the offering, then type the cost.

Offering Dates

On the right side of the screen, you can configure Offering Dates, Recurrences, and Enrollment Dates,  depending on the modality you choose. Fill out the options as appropriate.

Managed enrollment

Select the Managed enrollment toggle to allow learners to enroll in the course but not grant them access until an instructor or administrator manually approves them.

Type the email addresses of instructors or administrators who should be notified when someone enrolls in the managed enrollment offering, separated by commas, in the Email Notification List box. You will configure those emails on the Notifications Settings screen.
 

Input list of emails to be notified

Unenroll

Select the Allow Unenroll toggle to allow students to unenroll from an offering. They will be able to unenroll from the learner dashboard.

The Type of unenrollment will be set to Remove. This means that the learner is no longer enrolled in the offering and their space becomes available for others to register in the offering.

Type the email addresses of instructors or administrators who should be notified when a learner unenrolls from the offering, separated by commas, in the Unenrollment Email Notification List box. You will configure those emails on the Notifications Settings screen.
 

Allow unenroll toggle and unenroll options

Unenroll is not available for paid offerings.

Allow Access Codes

Select the Allow Access Codes toggle to require learners to input an access code created by an administrator to be able to enroll in the offering. This option allows administrators to restrict enrollment in the course to those learners with a code. It is only available for free courses.

Allow Waitlist

Select the Allow Waitlist toggle to enable a waitlist for the offering. After the max enrollment for the offering has been reached, learners will no longer see an Enroll Now button on the catalog peek panel; instead, they will see an Add to Waitlist button. This button will allow learners to add themselves to a waitlist, and managers will be able to enroll them in the offering from the waitlist.

Type the email addresses of instructors or administrators who should be notified when a learner adds themselves to a waitlist, separated by commas, in the Waitlist Email Notification List box. You will configure those emails on the Notifications Settings screen.

Catalog Dates

Select the Availability of the course. If you make the course available, add an optional date range during which it will be available in the catalog. If you do not add a date range, the course will remain available until the availability is manually changed.

If you want to add a certificate or assign progress to your offering, select Next. If you are finished adding information, click Save & Close.

Add a certificate to an offering

You can add a certificate to your offering if the certificate template has already been uploaded to Course Catalog. You define the criteria learners must meet to earn the certificate. They can download and print certificates to show their achievements in the offering, and they are provided with a certificate authenticity link that verifies that they have achieved the certificate.

  1. Select Assign Achievements.
  2. Select the name of the certificate you want to assign on the Assignment peek panel.
  3. Select the Assign Certificate Template for this course toggle and choose the appropriate tag from the menu.
  4. Create the rule that will determine whether the certificate is awarded. Certificates will only be granted when learners have met the criteria you set up here.
Certificate settings
  1. Choose the gradebook item that the rule is based on from the menu. You will see the number of possible points for the gradebook item next to its name.
    (For example, Test 1 (50) or Test 2(10).)
  2. Choose the condition that must be met from the menu.
    (For example, “greater than” or “less than.”)
  3. Type the value to serve as the threshold for the condition (this value must be in points, not a percentage).
    (For example, 50 [50 points].)
  4. Select Save.
  5. Assign as many certificates as desired to the course, then close the Certificate Assignment peek panel.
  6. Select Save & Close to save your offering.

Add progress to an offering

You can use the progress tool to show students how much progress they have made toward completing your course. You define which grade items will count toward total progress, how much weight each item will have in the calculation, and the minimum score required for each item to count as complete.

  1. Select Assign Progress.
  2. Select each Gradable Item that you want to count toward course progress.
  3. In the Progress Bar (%) column, type the percentage of the total progress that you want that gradable item to account for (the numbers in this column must total 100).
  4. In the Minimum Value (Points) column, type the minimum number of points the learner must earn to achieve the percent progress for that item  (this number can't be more than the listed Score Possible).

    For example:
    Progress in the course below is determined by Tests 1, 2, and 3. Test 1 accounts for 10%, Test 2 for 30%, and Test 3 for the remaining 60%. In order to obtain the percent progress tied to each test, the learner must earn at least 5 points on that test. So, when the learner earns 5 points on Test 1, they will see 10% progress; when they also earn 5 points on Test 2, they will see 40% progress; and they will finally see 100% progress when they also score at least 5 points on Test 3.
Progress settings
  1. Select Submit.
  2. Close the peek panel.
  3. Select Save & Close to save your offering.