Improve File Accessibility

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    Improve your file accessibility with Ally. 

    Once you have located your file's accessibility score, you can begin to explore accessibility issues and improve files to raise the score. Accessible documents are important for all audiences, and Ally gives you the tools to understand common issues and improve your course files.

    More on the importance of accessibility in education

    The feedback panel

    Once you select a file's score, a panel opens to show the numerical score value along with information on the file accessibility. For accessible files, Ally tells you what you did correctly. For files that are not accessible, Ally shows issues within the document and shows you how to fix the problem.

    You will find the following details in the file accessibility panel:

    1. Accessibility Score. The file's accessibility color and numerical score based on severity of accessibility issue.
    2. Description. The description of the accessibility issue affecting the file.
    3. Additional information. Detailed information about how the issue affects accessibility and why it is important to correct.
    4. Instructions to improve. Step-by-step instructions for your preferred software that show you how to improve file accessibility.
    5. Direct file upload. A drag-and-drop area to upload original or fixed files. 

    Improve file accessibility

    Ally provides instructions to improve file accessibility within the instructor feedback panels.

    Select the file accessibility score to open the feedback panel. Follow the instructions to improve the file accessibility.

    These instructions change depending on the file and the accessibility issues found. For example, with a PDF you may see instructions on how to make the PDF tagged. Select How to Make a PDF Tagged. Follow the steps to find the original document on your computer and open it. Continue to follow the instructions to tag the original document and upload it again.

    Ally produces feedback for both images or text. Image feedback often suggests a one step for improving the accessibility. You may need to add a description for clarity or reconsider using the image at all. 

    Text feedback often includes multiple step instructions for your preferred software, such as Microsoft Word or LibreOffice. Common issues include untagged PDFs or contrast issues.

    Select the file accessibility score and follow the instructions. These instructions change depending on the accessibility issues found. For example, with a PDF you may see instructions on how to make the PDF tagged. Follow the instructions to find the original document on your computer and open it. Continue to follow the instructions to tag the original document and upload it again.

    Ally might prompt you to add additional information or to upload resources to make the file more user friendly. Depending on the issue, there could be several steps you need to take to make sure your file is accessible.

    After you make your file more accessible, the accessibility score updates next to the file in the course. If you are unable to make your file more accessible, the file will remain with a low accessibility score. If you have multiple issues within your file, Ally will alert you of the next issue to fix. 


    Watch a video on improving file accessibility

    Select your LMS below to view how to access and improve your file accessibility through Ally's instructor feedback.

    Blackboard Learn

    Video: Ally for Instructors in Blackboard Learn

    Instructure Canvas

    Video: Ally for Instructors in Instructure Canvas

    Moodlerooms

    Video: Ally for Instructors in Moodlerooms